HANA AIWho We Serve
Dental Practice Software for Connected Patient Care
Manage appointments, patient records, visual dental charting, clinical photographs, forms, billing and patient communication from one secure platform.
One platform for the dental patient journey
HealthAccess is South African cloud-based practice management and clinical-record software for dental practices, oral hygienists and mixed dental teams.
A dental patient books, registers, is examined, is charted, is treated, pays and comes back six months later. Most practices run that across a diary, a paper file, a camera roll and an accounting package. HealthAccess is one record instead.
Book
Online or at reception, with a deposit where you use one.
Register
Registration, medical history and consent, done before the visit.
Examine and chart
Notes, tooth diagrams and photographs during the visit.
Treat and bill
Quotes, invoices and payment from the same record.
Recall
Reminders, repeat visits and the portal in between.
Dental charting that adapts to your workflow
Create custom charting templates with tooth or mouth diagrams. Draw and annotate directly during the consultation, and the completed chart stays in the patient's record.
- Custom tooth and mouth-diagram templates
- Draw, annotate and mark areas during the visit
- Add clinical labels and notes
- Updated charts document the journey over time
Clinical records and secure photography
Notes, forms, documents and photographs for one patient, in one record your team can open.
- Visit notes, configurable forms, medical history and documents
- Capture or upload clinical photographs
- Organised by date, visit or treatment area, with your labels
- Before-and-after comparisons
Selected photographs are shared as a secure link that opens in the patient's portal — never as an ordinary attachment.
Running the practice
The diary, the paperwork, the money and the stock — without leaving the patient's record.
- Scheduling, online booking and deposits
- Quotes, treatment plans and invoices
- Confirmations and reminders
- Billing templates, packages and vouchers
- Digital registration, medical history and consent
- Product, consumable and retail stock
What the patient sees: myHealthAccess
A portal in your practice’s own branding, so routine questions stop arriving at the front desk by phone.
- Appointments, rebooking and add-to-calendar
- Outstanding forms and consent
- Pre- and post-care and treatment information
- Shared documents, results and selected photographs
Who it’s for
General dentists, oral and dental hygienists, independent hygiene clinics, multidisciplinary dental practices, and dental practices that also offer facial aesthetics.
Frequently asked questions
What is dental practice management software?
Software that runs a dental practice from one place: appointments and online booking, patient records and medical history, consent forms, clinical notes and charting, photographs, quotes and invoices, stock and patient communication. HealthAccess is a cloud-based platform of this kind.
Is HealthAccess suitable for oral hygienists?
Yes. Independent hygiene clinics use the same records, charting, photography, forms and billing as a general dental practice. In a mixed practice, dentists and hygienists share one diary and one patient record.
Can dentists draw and annotate tooth diagrams?
Yes. Forms can include tooth or mouth diagrams a practitioner draws on during the visit — marking areas, adding labels and notes — and the completed chart stays in the patient’s record. Templates are built to suit how your practice works.
Can dental practices store clinical photographs securely?
Yes. Photographs are captured in HealthAccess or uploaded from a device and stored against the patient’s record, organised by date, visit or treatment area — not on personal phones.
Can before-and-after dental photographs be compared?
Yes. Photographs from different visits are compared side by side in the patient’s record.
Can information be shared securely with patients?
Yes. Documents, results and selected photographs are released through the myHealthAccess portal, which the patient opens by secure link rather than receiving as a message attachment.
What does HealthAccess cover for the front desk?
Scheduling across practitioners, online booking, appointment deposits, and automated confirmations and reminders by WhatsApp, SMS or email.
Can patients complete forms before their appointment?
Yes. Registration, medical history and consent are sent ahead as secure links, completed and signed at home, and filed against the record before the patient arrives.
What is kept in the patient record?
Visit notes, clinical forms, medical history, completed charts, photographs, documents and results, quotes and invoices, and account history — open to the authorised members of your team.
Does HealthAccess support dental billing templates?
Yes. Templates can be set up for the procedures and products you bill most often, so a quote or invoice is built from the record rather than typed out each time. ICD-10 and procedure codes are carried where they apply.
Can we manage products and stock?
Yes. Products and consumables are managed as stock with usage tracked, and retail products are sold through the same system.
Is HealthAccess suitable for dental practices offering facial aesthetics?
Yes. Where a dentist, hygienists and an aesthetic practitioner share a patient list, one record holds the dental visits and the aesthetic treatments — one diary, one set of photographs and consent forms, one account.
Where is HealthAccess available?
HealthAccess is a South African platform and most of the practices using it are here, but it is cloud-based and also used by practices elsewhere in the region. It runs on desktop, tablet and mobile, and supports multi-provider and multi-branch practices.
See it with a dental patient journey open
We will walk through one patient from online booking to the six-month recall — registration, charting, photographs, quote, invoice and portal — and answer whatever your team needs to know.
Book a DemoBrackenfell
Cape Town, 7560
Phone: +27 60 087 2136